![]() ![]() The electronic invoice then becomes the legal document for VAT purposes. #Electronic invoicing trialOnce the trial is over, you must stop running the dual system. You may only do this if you are running a controlled trial of electronic invoicing systems. If you issued electronic and paper invoices for the same supplies, or to the same customers, you would be running a dual system. 2.4 Paper and electronic VAT invoicing at the same time It’s up to you whether you issue paper or electronic VAT invoices. This list is not exhaustive, but it indicates some of the principal benefits. decreased reliance on paper reducing storage and handling costs.The rapid electronic transmission of documents in a secure environment may provide for: 2.2 The benefitsĮlectronic invoicing offers many advantages over traditional paper invoices. The electronic format may be a structured format such as XML or an unstructured format such as PDF. Issuing electronic VAT invoices 2.1 Electronic invoicingĮlectronic invoicing is the transmission and storage of invoices in an electronic format without duplicate paper documents. receive, or are intending to receive, VAT invoices in an electronic format from your suppliersĢ.issue, or are intending to issue, your VAT sales invoices electronically.This notice is about issuing, receiving and storing VAT invoices in an electronic format. to ask any other questions regarding the processing of e-invoices.1.to report ICT incidents in the e-invoicing channels.to ask for information concerning the various methods of e-invoicing.E-invoicing help deskįrom 1 January 2017 onwards, suppliers can contact the central government e-invoicing help desk: Please consult this brochure: Electronic invoicing and the Dutch central government. ![]() There are several ways to submit e-invoices to Dutch central government. #Electronic invoicing how toHow to submit e-invoices to Dutch central government Many contracting authorities are expected to make e-invoicing obligatory at an earlier date, before the end of 2018. These authorities’ general terms and conditions for procurement will provide the legal basis for the use of e-invoicing. local government and all other contracting authorities). This means that e-invoicing is also being implemented by authorities other than central government (e.g. 2014/55/EU, all European contracting authorities must be able to process e-invoices by the end of 2018. E-invoicing authorities other than central government Suppliers receiving purchase orders through an electronic procurement system will continue to submit their invoices in the same way that they have been doing. However, suppliers may switch to e-invoicing if the authority that contracted them agrees. Suppliers with contracts that have an earlier start date are permitted to keep using the invoicing method they had already agreed on. ministries, their core departments and agencies) with start dates from 1 January 2017 onwards are required to submit e-invoices. Who is required to submit e-invoices as of 1 January 2017?Īll suppliers who have contracts with Dutch central government (i.e. ![]() The e-invoice guide tells you which method of e-invoicing is most suited for sending your e-invoices to the Dutch government. It is cheaper and more eco-friendly: no costs are incurred for paper, printing or postage.Automated processing is less prone to problems caused by errors or incomplete data.Invoices are processed automatically and more quickly.The data may be incomplete and errors may arise. Manually processing invoices received by post or e-mail is labour intensive and costly. Why is central government moving to e-invoicing?Įvery year, Dutch central government receives 1.6 million invoices from its suppliers. #Electronic invoicing manualManual processing is no longer necessary. E-invoices generated by one automated system can be received and processed by another party’s systems. What is an e-invoice?Īn e-invoice is a string of data fields in which each field has a specific purpose and meaning. This obligation has been agreed with trade and industry representatives in line with the EU e-invoicing directive. Contracts with start dates from 1 January 2017 onwards stipulate that suppliers to Dutch central government must submit electronic invoices or ‘e-invoices’. ![]()
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